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Inventory software cost calculator

Enter your locations and the people who need an account to estimate what each tool costs over 12 or 36 months. It uses the cheapest plan that both counts inventory and costs recipes. Optional extras are shown apart.

Your restaurant

Start from a typical restaurant

Most plans here are priced per location; extra users are listed on each pricing page.

Adds the early termination fee if you leave in that month.

We mark it in the results. It stays in this browser and only reaches your account if you save it there.

Assumptions

  • Only what the software costs: no POS, no hardware you already own and nothing you buy from suppliers.
  • Optional extras (more users, a scale, a connection for one POS only) are listed on each pricing page and not added here. Invoice-only plans aren't used.

With the example numbers, the lowest your restaurant would pay: BevSpot, $1,428 over 12 months.

Estimated cost over 12 months with the example numbers
ProductYou pay (12 mo)
BevSpot
See the breakdown
  • Software: Standard$1,428
  • POS activation (non-preferred POS): only applies in some cases, not included.
$1,428
meez
See the breakdown
  • Software: Pro$1,428
$1,428
reciProfity
See the breakdown
  • Software: Operations$1,428
  • Extra user: only applies in some cases, not included.
  • Extra unit (location): only applies in some cases, not included.
  • Add-on component (for example, accounting export): only applies in some cases, not included.
$1,428
MarketMan
See the breakdown
  • Software: Starter$2,988
  • API access (add-on): only applies in some cases, not included.
  • Commissary (add-on): only applies in some cases, not included.
$2,988
xtraCHEF by Toast
See the breakdown
  • Software: xtraCHEF Pro$3,348
$3,348
Yellow Dog Inventory
See the breakdown
  • Software: Single restaurant (F&B)$3,540
$3,540
MarginEdge
See the breakdown
  • Software: MarginEdge$4,200
  • Toast Restaurant Management Suite: only applies in some cases, not included.
  • Toast API fee (passed through): only applies in some cases, not included.
  • Freepour bar scale bundle: only applies in some cases, not included.
  • Scale not returned: only applies in some cases, not included.
$4,200
WISK
See the breakdown
  • Software: Single Venue · Food$3,588
  • Setup and onboarding$750
  • Setup for the Food and Beverage bundle: only applies in some cases, not included.
$4,338
ApicbaseIncompleteCan't be estimated
CraftableIncompleteCan't be estimated
CrunchtimeIncompleteCan't be estimated
Fourth Purchase-to-Pay and InventoryIncompleteCan't be estimated
Restaurant365Incomplete
See the breakdown
  • Software: Professional$5,868
  • Implementation (setup): not published.
  • POS setup per location: not published.
Can't be estimated

Estimates from published prices and terms, using the cheapest plan that counts inventory and costs recipes. They don't include your POS, hardware or supplier purchases. Your quote can differ; check it before you sign.

Estimates based on the prices in our catalog (each vendor's own site unless the source says otherwise) and our reference assumptions. Prices you can only get with a quote are flagged, never counted as $0. Your POS, hardware and what you buy from suppliers aren't included: this is what the software costs.

The headline price is only part of what an inventory tool costs. This calculator estimates the total for a restaurant like yours, using the prices each vendor publishes.

Enter how many locations you have, how many people need an account and how many months you want to compare. The calculator adds up:

  • the plan for each location, using the cheapest plan that both counts inventory and costs recipes;
  • the charges every restaurant pays, such as setup or connecting your POS, when the vendor publishes them;
  • the early termination cost if you pick a month to leave.

It doesn't include your POS, hardware you already own, wages or what you buy from suppliers: it's what the software costs. Optional extras, like more users, a scale or a POS-specific connection, are listed on each pricing page but not added. Promotions are never subtracted. It also doesn't promise savings: what you save on food cost depends on your menu, your counts and your suppliers.

When a vendor doesn't publish part of its pricing, you'll see an "incomplete" label instead of an exact number. This is an estimate, not a quote. Use it to compare tools and to ask better questions before you sign.

How we scoreRestaurant inventory and food cost software, compared