Skip to content

Inventory and food cost software review

reciProfity

Recipe costing and inventory control with purchase orders, variance reporting and POS sales imports by file, at $119 a month billed monthly on the Operations tier (less on an annual plan), plus $10 a month per extra user.

By reciProfity

RTC SCORE

7.5

#5 of 11 with enough data

Our verdict

Full recipe costing and inventory control at a published monthly price, with variance and purchase orders. Expect file imports instead of live connections, and ask for the contract terms before you sign.

What we like

  • Published prices for every tier, billed monthly or yearly, with a 30-day free trial.
  • Operations includes inventory counts, variance against ideal usage, purchase orders emailed to suppliers and menu engineering.
  • Imports sales from any POS that exports a sales mix file, with a list that includes Toast, Square and Shift4 POS (as Harbor Touch).
  • Built-in Book of Yields and USDA nutrition data.

What to watch

  • No published terms of service: term, renewal and the cost of leaving early are not published.
  • One user included; each extra user is $10 a month, and integrations such as the accounting export are $10 a month each.
  • No invoice scanning of its own and no direct POS connection for restaurants: invoices and sales come in by hand or by file.
  • Support is by email only, weekdays 9 a.m. to 5 p.m. Eastern.

How the score breaks down

RTC Score7.5out of 10

Methodology v1.0.0

Data completeness88%

We could verify 88% of the scoring data

Strongest points
12-month software cost (reference restaurant), Inventory counts, Recipe costing
Weakest point
Supplier invoice capture

Score by criterion

  • 12-month software cost (reference restaurant)Weight 24%Strongest10.0 out of 10

    $1,428 over 12 months

  • POS integrationsWeight 8%4.3 out of 10
  • Inventory countsWeight 7%Strongest10.0 out of 10
  • Recipe costingWeight 7%Strongest10.0 out of 10
  • Actual vs. theoretical food costWeight 7%10.0 out of 10
  • Supplier invoice captureWeight 7%Weakest2.0 out of 10
  • Published pricingWeight 6%10.0 out of 10
  • Initial termWeight 6%No data
  • Sells to a single locationWeight 4%10.0 out of 10
  • Live support channelsWeight 4%2.0 out of 10
  • Purchase orders to suppliersWeight 3%10.0 out of 10
  • Works with more than one POSWeight 3%10.0 out of 10
  • Accounting integrationsWeight 3%10.0 out of 10
  • Leaving earlyWeight 3%No data
  • Notice to avoid renewalWeight 3%No data
  • Paying suppliers (AP)Weight 2%0.0 out of 10
  • Setup help includedWeight 2%5.0 out of 10
  • Bar inventory by weight or pourWeight 1%0.0 out of 10

All the data, with sources

Each value links to its source. "Not published" means the vendor doesn't disclose it; "Unconfirmed" means we looked and couldn't confirm it. Data points we have for fewer than four vendors are left out until we can compare them.

Pricing
Data pointValue
Monthly price (full food cost)$119/moSource: reciProfity (opens in a new tab)Operations tier billed monthly at $119 a month; billed yearly it is $1,188 a year ($99 a month). One user and one unit (location) included.
Charged perLocationSource: reciProfity (opens in a new tab)Priced per unit (one store or outlet); each additional unit is $30 a month.
Billing optionsMonthly or annualSource: reciProfity (opens in a new tab)
Invoice-only planN/ASource: reciProfity (opens in a new tab)reciProfity does not sell an invoice-only plan.
Published pricingPublishedSource: reciProfity (opens in a new tab)All four tiers, extra users, extra units and add-ons are priced on the page; groups with more than 3 units get an offer from sales.
Setup or onboarding feeNot publishedSource: reciProfity (opens in a new tab)reciProfity does not publish a setup fee; we looked on its pricing page and FAQ. Data entry help is arranged through partners.
POS connection feeNot publishedSource: reciProfity (opens in a new tab)POS sales import by file is part of the Operations tier; the price of scheduling that import automatically is not stated clearly (its pages price the Scheduler at $10 a month per unit per option).
Other chargesExtra users $10 a month ($100 a year) each; extra units $30 a month ($300 a year); add-on components such as the accounting export $10 a month ($100 a year) per unit.Source: reciProfity (opens in a new tab)
What it does
Data pointValue
Main jobInventory and recipesSource: reciProfity (opens in a new tab)
Inventory countsIncludedSource: reciProfity (opens in a new tab)From the Operations tier; Starter and Core do not include inventory counts.
Recipe costingIncludedSource: reciProfity (opens in a new tab)
Actual vs. theoretical food costIncludedSource: reciProfity (opens in a new tab)
Supplier invoice captureManual entry onlySource: reciProfity (opens in a new tab)No invoice scanning of its own; invoices are typed in, imported from a spreadsheet or brought in from PlateIQ (Ottimate).
Paying suppliers (AP)Not offeredSource: reciProfity (opens in a new tab)reciProfity does not pay suppliers; it exports invoices to your accounting system for payment there. We looked on its pricing, features and integrations pages.
Purchase orders to suppliersIncludedSource: reciProfity (opens in a new tab)
Bar inventory by weight or pourNoSource: reciProfity (opens in a new tab)reciProfity does not document weighing bottles or measured pours itself; it can import counts taken in Accardis or Bar-I as a paid add-on. We looked on its pricing, inventory control and features pages.
POS and accounting
Data pointValue
Works withSeveral POS systemsSource: reciProfity (opens in a new tab)Sales come in as a sales mix file (manual or scheduled); the only direct connection is with CATAPULT, a grocery POS.
POS integrationsToast, Square, Shift4 POS, TouchBistro, PAR, OthersSource: reciProfity (opens in a new tab)Its supported POS list includes Toast, Square, TouchBistro, Harbor Touch (Shift4's earlier POS brand), Brink (PAR), Aloha, Micros, Revel and others, all by sales file import.
Accounting integrationsQuickBooks Online, OthersSource: reciProfity (opens in a new tab)QuickBooks Online, Sage 100 and Passport through the Accounting Export add-on ($10 a month per unit).
Size and users
Data pointValue
Minimum locations1Source: reciProfity (opens in a new tab)Each tier includes one unit; multi-unit features come with the Multi-Unit tier or extra units.
Users on the planCharged per user or deviceSource: reciProfity (opens in a new tab)One user is included; each user can be logged in on one device at a time.
Contract and exit
Data pointValue
Initial termNot publishedSource: reciProfity (opens in a new tab)reciProfity sells monthly and yearly billing but publishes no terms of service, so the commitment is not published. Monthly billing alone does not prove a month-to-month commitment.
Automatic renewalNot publishedSource: reciProfity (opens in a new tab)No published terms; we looked on its website, sitemap and FAQ.
Notice to avoid renewalNot publishedSource: reciProfity (opens in a new tab)No published terms; we looked on its website, sitemap and FAQ.
Leaving earlyNot publishedSource: reciProfity (opens in a new tab)reciProfity publishes no terms of service or subscription agreement, so the cost of leaving early is not published. Its FAQ says changing tier is prorated with no penalty.
Early termination clauseNot publishedSource: reciProfity (opens in a new tab)reciProfity publishes no terms of service or subscription agreement. Its FAQ only says changing tier is prorated by the days left in the billing cycle, with no penalty.
Right to raise pricesNot publishedSource: reciProfity (opens in a new tab)No published terms, so price change rules are not published.
Your data when you leaveUnconfirmedSource: reciProfity (opens in a new tab)reciProfity sells export add-ons (reporting, nutrition, accounting) but does not say how you get all your data when you leave; we looked on its pricing, features and FAQ pages.
Setup and support
Data pointValue
Setup help includedYou set it up yourselfSource: reciProfity (opens in a new tab)Consulting and onboarding sessions are offered; their price is not published.
Live support channelsEmail or ticketsSource: reciProfity (opens in a new tab)Support is by email; the phone number on the site is for sales.
Live support hours a week40Source: reciProfity (opens in a new tab)
Language
Data pointValue
App or dashboard in SpanishNoSource: reciProfity (opens in a new tab)reciProfity does not document a Spanish version of its app; we looked on its website, FAQ and resources pages.
Help center in SpanishNoSource: reciProfity (opens in a new tab)Its resources and FAQ are published only in English.
Support in SpanishNot publishedSource: reciProfity (opens in a new tab)The FAQ describes email support with no mention of Spanish.
Website in Spanish for the USNoSource: reciProfity (opens in a new tab)reciProfity's page sitemap has no Spanish pages.

More about reciProfity

How we score