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Inventory and food cost software review

BevSpot

Inventory, ordering and recipe costing built around bars and beverage programs, with bottle weights for partial counts. The Standard tier, the cheapest with recipe costing, has a published annual price, on an annual term that renews automatically with 60 days' notice.

By BevSpotParent company: BevSpot, Inc.

RTC SCORE

7.8

#3 of 11 with enough data

Our verdict

A bar-first inventory tool with bottle weights and unlimited users at a published annual price. Mind the automatic annual renewal and the 60-day cancellation notice.

What we like

  • Built around bars: bottle weights for partial counts and recipe costing for drinks and dishes.
  • Unlimited users on every published tier.
  • Free POS connection with Lightspeed, Square, Toast and Upserve, and a file upload for any other POS.
  • Implementation, onboarding and training are included during the free trial.

What to watch

  • Annual term that renews automatically unless you cancel at least 60 days ahead, by booking a call; fees are not refunded.
  • Variance against POS sales and AI invoice processing are on the Pro tier, which is quoted.
  • The pricing page shows only annual prices, food and beverage are priced separately, and the length of the free trial is not published.
  • Shift4 POS is not on its integrations list, and other non-preferred POS systems pay an activation fee.

How the score breaks down

RTC Score7.8out of 10

Methodology v1.0.0

Data completeness100%

We could verify 100% of the scoring data

Strongest points
12-month software cost (reference restaurant), Inventory counts, Recipe costing
Weakest point
Actual vs. theoretical food cost

Score by criterion

  • 12-month software cost (reference restaurant)Weight 24%Strongest10.0 out of 10

    $1,428 over 12 months

  • POS integrationsWeight 8%8.6 out of 10
  • Inventory countsWeight 7%Strongest10.0 out of 10
  • Recipe costingWeight 7%Strongest10.0 out of 10
  • Actual vs. theoretical food costWeight 7%Weakest4.0 out of 10
  • Supplier invoice captureWeight 7%4.0 out of 10
  • Published pricingWeight 6%5.0 out of 10
  • Initial termWeight 6%6.0 out of 10
  • Sells to a single locationWeight 4%10.0 out of 10
  • Live support channelsWeight 4%6.0 out of 10
  • Purchase orders to suppliersWeight 3%10.0 out of 10
  • Works with more than one POSWeight 3%10.0 out of 10
  • Accounting integrationsWeight 3%10.0 out of 10
  • Leaving earlyWeight 3%2.5 out of 10
  • Notice to avoid renewalWeight 3%5.0 out of 10
  • Paying suppliers (AP)Weight 2%0.0 out of 10
  • Setup help includedWeight 2%10.0 out of 10
  • Bar inventory by weight or pourWeight 1%10.0 out of 10

All the data, with sources

Each value links to its source. "Not published" means the vendor doesn't disclose it; "Unconfirmed" means we looked and couldn't confirm it. Data points we have for fewer than four vendors are left out until we can compare them.

Pricing
Data pointValue
Monthly price (full food cost)$119/moSource: BevSpot (opens in a new tab)Standard tier, $1,428 a year billed annually, shown as its monthly equivalent. Food and beverage plans are priced separately. The page's monthly tab shows only a free trial and a quote-only Pro plan.
Charged perLocationSource: BevSpot (opens in a new tab)Priced per location and per program (food or beverage); groups are quoted.
Billing optionsAnnual or quarterly onlySource: BevSpot (opens in a new tab)Published prices are billed annually; any monthly option is quoted.
Invoice-only planN/ASource: BevSpot (opens in a new tab)BevSpot does not sell an invoice-only plan.
Published pricingPartly publishedSource: BevSpot (opens in a new tab)Annual prices for Starter and Standard are published; Pro, food plus beverage and enterprise accounts are quoted.
Setup or onboarding feeNot publishedSource: BevSpot (opens in a new tab)BevSpot does not publish a setup fee; it says implementation, onboarding and training are included during the free trial.
POS connection fee$0/moSource: BevSpot (opens in a new tab)Free for Lightspeed, Square, Toast and Upserve. Other POS systems pay an activation fee whose amount is not published.
Other chargesAn activation fee for POS systems outside its preferred partners (amount not published). In-house invoice processing is arranged with sales.Source: BevSpot (opens in a new tab)
What it does
Data pointValue
Main jobInventory and recipesSource: BevSpot (opens in a new tab)
Inventory countsIncludedSource: BevSpot (opens in a new tab)
Recipe costingIncludedSource: BevSpot (opens in a new tab)From the Standard tier; Starter does not include recipe costing.
Actual vs. theoretical food costOn a higher plan or add-onSource: BevSpot (opens in a new tab)Variance against POS sales is on the Pro tier, which is quoted.
Supplier invoice captureOn a higher plan or add-onSource: BevSpot (opens in a new tab)Uploading an invoice photo only attaches it to an order; having invoices read into BevSpot is a service you add with sales, and Pro lists unlimited AI invoice processing.
Paying suppliers (AP)Not offeredSource: BevSpot (opens in a new tab)BevSpot does not pay suppliers itself; its integrations page points to partners (Fintech, Ottimate) for that. We also looked on its pricing page.
Purchase orders to suppliersIncludedSource: BevSpot (opens in a new tab)
Bar inventory by weight or pourYesSource: BevSpot (opens in a new tab)The help center documents a bottle weight feature for counting partial bottles, with your own scale; the app also has a visual bottle slider.
POS and accounting
Data pointValue
Works withSeveral POS systemsSource: BevSpot (opens in a new tab)
POS integrationsToast, Square, Clover, Lightspeed, SpotOn, Heartland (Genius), PAR, OthersSource: BevSpot (opens in a new tab)The integrations page lists Toast, Square, Clover, Lightspeed, Upserve, SpotOn, Heartland Restaurant, Brink (PAR), NCR Aloha and others; any other POS can be loaded by file upload. Shift4 POS is not listed.
Accounting integrationsQuickBooks Online, OthersSource: BevSpot (opens in a new tab)QuickBooks and Microsoft Dynamics GP, plus Excel export; BevSpot does not say which QuickBooks edition.
Size and users
Data pointValue
Minimum locations1Source: BevSpot (opens in a new tab)Plans are sold to a single location; multi-location features are on Pro.
Users on the planUnlimitedSource: BevSpot (opens in a new tab)
Contract and exit
Data pointValue
Initial term12 monthsSource: BevSpot (opens in a new tab)
Automatic renewal12 monthsSource: BevSpot (opens in a new tab)
Notice to avoid renewal60 daysSource: BevSpot (opens in a new tab)You cancel by booking a call with a Customer Success Manager, weekdays 9 a.m. to 5 p.m. Eastern.
Leaving earlyFees left in the termSource: BevSpot (opens in a new tab)
Early termination clauseFees are non-cancelable and nonrefundable: leaving before the end of the annual term does not end what you owe for it. The subscription renews automatically each year unless you cancel at least 60 days before the renewal date (Terms of Service, Fees and Term and Termination).Source: BevSpot (opens in a new tab)
Right to raise pricesBevSpot can change the Order or Fee Schedule at any time at its sole discretion; if you do not agree, its terms say you should contact it to cancel.Source: BevSpot (opens in a new tab)
Your data when you leaveYou can download them yourselfSource: BevSpot (opens in a new tab)You can export counts and order records to Excel yourself while the account is open. BevSpot does not publish how long you keep access after leaving.
Setup and support
Data pointValue
Setup help includedIncludedSource: BevSpot (opens in a new tab)
Live support channelsPhone, Email or ticketsSource: BevSpot (opens in a new tab)
Live support hours a week40Source: BevSpot (opens in a new tab)
Language
Data pointValue
App or dashboard in SpanishNoSource: BevSpot (opens in a new tab)BevSpot does not document a Spanish version of its app; we looked through its knowledge base (251 pages) and its website.
Help center in SpanishNoSource: BevSpot (opens in a new tab)The knowledge base is published only in English.
Support in SpanishNot publishedSource: BevSpot (opens in a new tab)The contact article lists email and phone with no mention of Spanish.
Website in Spanish for the USNoSource: BevSpot (opens in a new tab)BevSpot's page sitemap has no Spanish-language pages.

More about BevSpot

How we score