When I Work alternatives

Pros

• Flat $30 per location a month on Essentials, no matter how many employees you have.
• Free Basic plan with scheduling and a time clock for one location with up to 10 employees.
• Essentials includes shift trades, location check and photo at clock-in, plus live chat and phone support.

Cons

• Sales forecasts and labor cost management are only in All-in-One, the most expensive plan.
• Tip pooling and payroll are paid add-ons.
• We couldn't read its subscription terms: renewal notice, refunds and price changes aren't verified.

Pros

• Built only for restaurants, with a long list of POS integrations, including Toast, Square, Clover, Shift4 POS, SpotOn and TouchBistro.
• Sales forecasts from the POS, fair workweek rules, photo clock-in and geofencing.
• Free Comp plan with basic scheduling, availability and time-off requests for one location.

Cons

• Fees are paid in advance and aren't refunded, and prices can rise each year with inflation without notice.
• Tip management, labor cost and compliance tools are on paid plans.

Pros

• Free scheduling for up to 30 users, and the Premium plan with a mobile time clock and geofencing costs $2 per user a month.
• Premium tracks labor cost against sales, overtime, breaks and rest time between shifts.
• Owned by Toast, with a two-way Toast integration for employees, clock-ins and sales.

Cons

• Shared-kiosk clock-in, automatic shift assignment and payroll reports require the Business plan.
• Your account data can't be recovered once you close the account, so export first.
• No phone or live chat support is published, and no tip pooling.

Pros

• A free plan with a time clock and scheduling for up to 30 users, and a flat paid price for the first 30.
• Kiosk tablet with selfie verification, GPS location at clock-in and alerts for missed breaks and overtime.
• Hours sync to ADP, Gusto, Paychex and QuickBooks on paid plans.

Cons

• Chat and time off live in other hubs, each with its own plan; geofences and auto-scheduling need higher plans.
• POS sales integrations with Square and Clover are still in beta, and no POS sends clock-ins.
• No refund on a monthly plan, and a yearly plan renews on its own unless you give notice well before it expires.

Pros

• Sales from Square, Clover and Lightspeed feed forecasts and labor cost on the schedule (Core and higher).
• Documented Fair Workweek setups for several US cities, plus geofencing and photo verification at the kiosk.
• Self-service export of your records as CSV files.

Cons

• Lite costs $5.50 per user billed monthly, and managers count as users; the lower price requires a yearly plan with no refund if you leave early.
• Auto-scheduling and sales forecasts aren't on Lite.
• No documented integration with Toast or Shift4 POS.

Pros

• Published price per location with no per-user charge: $49 a month on Square Plus, billed month to month.
• Shift swaps, open shifts, time off, tip pooling and team chat come in the same plan.
• Clock-ins at the register or in the app, with an optional geofence and missed-break alerts.

Cons

• Only works with Square POS; the free Square plan has no scheduling or time clock.
• Shows labor against sales in reports, but documents no sales forecast or automatic schedule builder.
• Phone support on Square Plus is weekdays only; around-the-clock phone support needs Square Premium.

Pros

• Published per-user price: Starter is $2.50 a month per team member billed monthly, with the time clock and unlimited locations.
• Free plan for schedules and team chat for up to 20 users at one location.
• Kiosk and phone time clock, breaks and overtime on timesheets, and you can pause the subscription in slow months.

Cons

• No POS or payroll provider connection documented: hours leave as a CSV file and sales don't come in from your POS.
• Geofencing, overtime warnings and auto-scheduling are only in the Premium plan.
• No phone support or support hours published, and fees already paid aren't refunded.

Pros

• Sales from the POS drive the forecast and the schedule, with integrations for Shift4 POS, Toast and Square.
• Clock in on the web, the employee app, a fingerprint wall clock or through the POS, with location limits on every plan.
• Under the public terms you can stop at the end of the period you paid, with no exit fee.

Cons

• No published price for any package.
• Shift swaps, availability and forecasting need Core Labor; team messaging and predictive scheduling need Workforce Plus.
• A signed agreement overrides the public terms, so check the term and exit rules in yours.

Pros

• Essentials includes shift swaps, time off, multiple locations and geofenced clock-in for $3.30 per employee billed monthly.
• Phone support and support listed as 24/7/365, plus a 30-day free trial of the Professional plan.
• Professional adds auto-fill scheduling, a demand forecast, labor cost against budget and break rules.

Cons

• Managers and admins with a login count as paid employees.
• No POS integration, and hours reach payroll as an export file.
• No self-serve terms are published; the renewal notice and refund rules come only from a general agreement and the FAQ.

Pros

• Clock-ins, sales and hours stay in one system with the Toast POS and Toast Payroll, with no integration to set up.
• Builds schedules from your own POS sales history, with an assistant that drafts the schedule for you to review.
• Employees swap shifts and request time off in the MyToast app.

Cons

• Only works if you run Toast POS; Scheduling Pro and Tips Manager have no public price.
• Toast doesn't say which scheduling features are basic and which need Scheduling Pro.
• The Toast agreement renews for a year at a time and charges the remaining software fees if you leave early.

Pros

• Administrators are free, and hours sync directly to payroll providers such as ADP, Gusto, Paychex and QuickBooks.
• Published prices with no setup fee: $19 a month plus $6.99 per user for Starter with scheduling, billed monthly.
• Strong time clock controls on Pro: PIN kiosk, geofences, webcam photos and meal and rest break compliance.

Cons

• The $19 base fee and the per-user scheduling add-on make it pricier than per-user apps for a small team.
• No POS integration, no labor cost against sales and no team chat.
• No phone support; help is by live chat and email.

Pros

• Sales forecasting, auto-scheduling and labor law tools (predictive scheduling, meals and breaks) built for restaurants.
• Shift swaps, time-off requests, a location-checked time clock and tip pooling in one system, with several stores in one console.

Cons

• No published price: every package is quoted.
• Its general terms set a three-year term, a 90-day notice to avoid renewal and payment of the remaining fees if you leave early.
• Square, Clover and Shift4 POS aren't on its list of POS partners.

Pros

• Published price, billed month to month: $20 a month plus $10 per user on Premium, with the first admin included.
• Clock in from the phone, a shared kiosk or the web, with a photo at clock-in and overtime alerts.
• Hours sync to QuickBooks Payroll and to payroll apps like ADP and Paychex.

Cons

• Requires a QuickBooks Online subscription, which costs extra.
• No POS connection: it doesn't bring in sales or show labor cost against sales.
• Shift swaps and tip pooling aren't documented; geofencing needs the Elite plan.